GENERAL SALES CONDITIONS
1. DEFINITIONS AND INTERPRETATION
In these General Conditions of Sales:
a) unless the context requires otherwise: “Company” means Medec International BV, a company with registered office at 9300 Aalst, Wijngaardveld 14, and with company number 0727.935.906; “Contract” means a contract under the terms of which the Company is liable to supply goods and or services of any description; “Customer” means the party having the right to enforce the supply by the Company of goods and/or services of any description under the terms of a contract.
b) words importing one gender shall be treated as importing any gender and the singular number shall include the plural; and
c) the titles to the several conditions are inserted for convenience only and shall not bedeemed to form part of the conditions.
d) Sales of the products from the Company to the Customer shall be governed by the Companies general conditions of sale and The United Nations convention on contracts for the international sale of goods (Vienna 1980).
e) Sales of the products and/or services from the Company to the Customer shall be solely governed (in form and substance) by and construed in accordance with the laws of Belgium. Any dispute between the Parties arising out of or in relation to the Agreement, shall fall under the exclusive jurisdiction of the Courts of the judicial district of Belgium, specifically the Commercial Court of Ghent, department of Dendermonde.
a) A contract shall not come into existence until the Company dispatches its written acceptance of the Customer’s order via an order confirmation, or until the Company commences to deliver the goods, whichever shall occur the sooner.
b) The terms and conditions of a contract shall be such as are contained in the Company’s written order confirmation together with these General Conditions of Sales, and such other terms and conditions as the Company may stipulate or agree, to the exclusion, of all other items and conditions whatsoever, whether express or implied.
c) The terms and conditions of a contract shall be limited to such as are expressed in writing, to the exclusion of all oral expressions whether of advice, opinion or otherwise.
d) Where a term of an order confirmation, or any other express term of a contract, is found to be in conflict with any one or more of these General Conditions of Sales, the terms of the order confirmation, or the other express term of the contract, as the case may be, shall, unless the context otherwise requires, prevail.
e) The Customer acknowledges that he has not been induced to enter into the contract by any representation made by or on behalf of the Company, except such as may be contained in, or endorsed by the terms of the contract.
3. PRICES AND ORDER CONFIRMATIONS
a) Order confirmations in writing alone shall bind the Company.
b) Unless the Company stipulates, or agrees, otherwise, the Company’s prices are EXW prices conform INCOTERMS 2000 see: http://www.iccwbo.org.c). Quoted prices relate to the quantity of goods quoted for, and may not be applicable if a different quantity of goods is ordered.
d) Designs, drawings, illustrations and samples supplied to the Customer, including all (intellectual) (property) rights contained herein or resulting therefrom, remain the exclusive property of the Company, may not be copied or reproduced, and are to be returned to the Company within a reasonable time.
Unless otherwise quoted or agreed, the Company’s prices do not include Value Added Tax, or any other
tax, levy, duty or surcharge, whether imposed before or after the making of the contract.
a) The Company’s invoices are due for payment strictly in accordance with the terms shown below and on the invoice. In case of a discrepancy, the duration stated on the invoice will prevail.
b) An invoice can only be contested in writing within 8 days of the invoice date. When contesting an invoice the date and invoice number must be clearly mentioned. Any attempt at contesting an invoice after this period will not be accepted.
c) Except as the Company’s invoice may provide, no discounts are allowable, or may be taken, against amounts invoiced by the Company, nor shall the Customer be entitled to any commission or rebate in respect thereof, and this notwithstanding any previous course of dealing between the Company and the Customer.
d) When payment of any of the Company’s invoices is overdue, the Company may suspend its performance of the contract to which the invoice relates and/or of any other contract existing between the Company and the Customer for the period until the invoice is paid. The lack of payment on the due date will also without further formality or prior notice cancel any rebates or payment terms granted to the Customer and shall result in the payment of all sums still outstanding to the Company to be due immediately.
e) Term Description:
b. LC Letter of Credit at sight
c. Open account (only with approval of the credit insurance company)
f) For orders under 500 EURO, the Company will add 50 EURO administration cost.
g) LC has to be conform the Company’s LC requirements, otherwise the LC can be refused by the Company.
h) From the due date of any unpaid invoice, the invoice shall automatically be increased without notice of default with interest at the rate of 8% per year of the total sum of the unpaid invoice. At the same time a fixed compensation of 10% of the total sum of the unpaid invoice is owed by the Customer, with a minimum of 50 EURO.
i) The Customer has no rights to lower the payment of the goods delivered at any time before, at or after delivery. Exceeded delivery times, claims or penalties are not of any influence on the value of the goods. Delivered goods have to be paid conform the Company’s invoice.
j) A pro forma invoice issued by the Company and signed by the Customer has the same legal rights/value as an invoice.
h) An order confirmation issued by the Company and signed by the Customer has the same legal rights/value as an invoice.
6. CREDIT LIMITS
a) Where the Company has granted the Customer a credit facility, the Company may withdraw the same credit facility without either giving any reason for doing so or thereby incurring any liability to the Customer.
b) If the Customer takes goods from the Company in excess of the Customer’s credit limit,
the Company may require payment on demand for such excess goods.
a) Delivery terms are conform INCOTERMS 2000 (see: http://www.iccwbo.org). Unless otherwise agreed between both parties in writing, delivery will be EXW. In case of other delivery conditions the Customer is not allowed to claim damages or penalties in connection to the delay in delivery of the goods or services.
b) Delivery dates are quoted in good faith and as accurately as possible but are not guaranteed.
c) When the Company is required to deliver goods, the Company shall have the sole discretion as to the mode of transport to be adopted.
d) Delivery of goods by the Company does not include the provision of labor and equipment for unloading, which the Customer shall be liable to provide, at the Customer’s own cost.
e) When the Company is required to deliver the goods, the Company’s liability for so doing shall be limited to delivering them as near to the place where the goods are required as a safe hard road permits. If, in any particular case, the Company should agree to relax this condition, the relaxation shall be deemed to have been given in consideration of an indemnity from the Customer against all losses, costs, and expenses which the Company may incur or pay as a result of such relaxation.
f) Goods held by the Company pending delivery instructions may be subject to a storage charge.
g) The Company may deliver goods by installments.
h) Unless otherwise agreed, the Customer will be responsible for the goods in case of damage or loss from the point of shipment where the goods leave the premises of the Company’s factory.
i) When the Customer fails to validate the order confirmation by adhering to its payment terms the Company shall have the right to delay the confirmed delivery date.
8. CONSEQUENTIAL LOSS
Except where negligence on the part of the Company is shown to have resulted in the death of, or bodily injury to, any person, the Company shall not be liable for consequential loss suffered by the Customer as a result of the Customer having entered into a contract, and the Company’s price levels are set accordingly.
If in any case the goods delivered by the Company would cause damages to other goods, the liability of
the Company will end at the manufacturer of the goods damaged.
Except for provisions of mandatory law or public policy, the Company’s liability shall always be limited to the value of the contract from which the loss arises or the compensation paid out by the Company’s insurance for the loss in question, if this latter amount is higher.
9. TIME FOR PERFORMANCE
a) No provision or stipulation as to the time within which the Company shall perform its obligation under a contract shall be, or be deemed to be, of the essence of the contract.
b) The Company shall not be liable to the Customer if, and to the extent that, the delivery of goods and/or the provision of services is hindered by circumstances outside the Company’s control, which shall be deemed to include, but shall not be limited to, fire, accident, industrial disputes, shortages of material and power and failure on the part of the Company’s suppliers. Both parties agree that Article 33 of the CICG will not apply. No claims can be made.
c) The Customer is not able to cancel or recall its order if the Company cannot meet the estimated time of arrival (expected delivery date) as these are indicative and not binding.
10. VARIATION AND CANCELLATION
a) Subject to Condition (c) below, the terms of a contract may not be varied, nor may the contract be suspended or cancelled without prior consent in writing of the Company, which may be given on terms.
b) If the Company’s performance of a contract is interrupted or hindered for any reason other than the default of the Customer, the Customer shall be liable to pay the Company a proper price for any additional work or attendance thereby required.
c) The Company reserves the right to vary by way of improvement, the specification of any
of its products, and to supply goods to a specification as so varied in fulfillment of any order.
11. NON-DELIVERY AND DAMAGE IN TRANSIT
a) Claims for non-delivery, shortage and damage in transit will be entertained only if the Customer observed whichever of the following procedures is appropriate. Non-delivery – to be notified in writing to both the Company and the carrier within 14 days of the date of the Company’s advice of dispatch. Short delivery and damage in transit – to be notified in writing to both the Company and the carrier within 3 days of receipt of the goods, followed by a detailed claim to be made both against the Company and against the carrier within 14 days of the date of the Company’s advice of dispatch.
b) When delivery is received without the goods being examined, the Customer must endorse any receipt or acknowledgement of delivery, “not examined”.
c) Goods alleged to have been damaged in transit shall be held by the Customer for inspection by, or on behalf of, the Company and the carrier for a period, if the point of delivery of the goods is within Belgium, of 14 days after delivery to the Company of the Customer’s detailed claim in respect of the damage or, if the point of delivery of the goods is outside Belgium, of 45 days after the delivery of such claim.
Goods sold to the Customer may only be returned to the Company provided that the following conditions have been met:
a) The request for a return of material to the Company has to be done within 14 days after delivery to the Customer.
b) In exception to article 39, point 2 of the CICG; the Customer cannot claim any returns if the request for return in writing arrives after 14 days from date of delivery.
c) The written consent of the Company must have been given prior to any return.
d) The goods must be in new and unused condition, of current type or model and not been
made or obtained to the Customer’s special order.
e) Return to the Company is made within three months of the invoice date.
f) All goods returned will be subject to the payment of the Company’s handling charge.
The Company makes no representation, warranty or guarantee, express or implied regarding the products except its standard limited warranty (“Limited Warranty”). Starting from the date of manufacturing, as indicated by the serial or lot/batch number, to its direct Customer and continuing for the published warranty period, the Company assures that the products are new and warrants that each Product failing to function properly under normal use, due to a defect in materials or workmanship or due to non-conformance to the agreed upon specifications, will be repaired or exchanged, at the Company’s option and expense.
The published warranty periods are 12 months for capital equipment, 12 months for vaporizers and 4 months for reusable accessories like hoses, breathing bags, bellows and masks of rubber or plastic materials.
The Customer will obtain a Goods Return Approval Number from the Company’s Technical Support Desk prior to returning the nonconforming product freight prepaid (door to door shipment). The Company will pay for transporting the repaired or exchanged product to Customer. The repaired, replaced or exchanged Product will be warranted for the remainder of the original warranty. The replacement of a part or component during the warranty period does not extend the duration of the warranty. This Limited Warranty extends to the Company’s direct Customer only and is not assignable or transferable.
Except as set forth in writing in the Limited Warranty, the Company makes no performance representations, warranties, or guarantees, either express or implied, oral or written, with respect to the Products, including without limitation any implied warranty:
a) of merchantability,
b) of fitness for a particular purpose, or
c) arising from course of performance, course of dealing, or usage of trade.
Voiding the warranty
This warranty does not apply:
a) to damage caused by accident, external factors, abuse, misuse, misapplication or non-Medec International BV products,
b) to service parts,
c) to damage caused by service performed by anyone other than the Company’s certified personnel,
d) to a product or a part that has been modified without the written permission of the Company,
e) to a product that has not been maintained in accordance with the published service schedule or repaired with the non-original parts from the Company or parts which have not been supplied by the Company,
f) to components designated as service items to be replaced by the Customer as part of the published service schedule,
g) if any serial number from the Company has been removed or defaced. Product warranty is void if the covers or top cover, or any seal or label is removed or damaged, or a repair attempted.
h) To products for which the Company has not received full payment.
Extending the warranty
Extra years of warranty can be purchased for capital equipment and vaporizers. These extra years of warranty will only be honored when servicing instructions of the manufacturer are rigorously followed.
14. DESCRIPTIVE MATTER
a) Descriptive matter contained in catalogues, brochures and any other publication or display is believed correct and up-to date, but is not warranted so, unless specifically confirmed in writing by the Company.
b) Color indications, whether given by means of the provision of samples or derived from color charts or descriptions, are necessarily approximate, by reason of inevitable variations in the processes of manufacture and reproduction.
15. PASSING OF PROPERTY AND RISK
a) Article 66 to 70 of the CICG are applicable for passing the risk in goods supplied by the Company.
b) Whether or not the risk in goods sold shall have passed to the Customer, the property in goods sold shall be and remain in the Company until the Company has received payment in full for them, together with payment in full for any other goods supplied by the Company to the Customer the price for which is overdue for payment. Pending receipt by the Company of such payments, the Customer shall hold the goods for the Company as fiduciary bailee.
c) When payment for the goods is overdue or the Customer suffers distress or execution to be levied against his or its effects, makes an arrangement or composition with creditors or, being a corporate body, enters into liquidation (otherwise than for the purpose of amalgamation or reconstruction where the corporate body, as amalgamated or reconstructed accepts in full the Customer’s liability to pay for the Goods), or has a receiver appointed for the whole or any part of its undertaking or, being an individual, has a receiving order in bankruptcy made against him, then:
16. FITNESS FOR PURPOSE
Except where goods are supplied on the express advice of the Company, given in writing, that they are suitable for any particular purpose, it shall not be a term of a contract that goods are sold as fit for any particular purpose, and this notwithstanding that the Company may have, or be deemed to have, knowledge of the purpose for which the goods are required.
17. THIRD PARTY RIGHTS
a) The Company does not warrant, nor shall it be an implied term of a contract, that goods and designs sold or employed by the Company do not infringe the rights of any third party.
b) Where information, instruction or guidance received from the Customer is the direct or indirect cause of any assertion by, or on behalf of a third party, that the Company is in breach of any right of that party, the Customer shall be deemed to have agreed to indemnify the Company against all costs incurred by the Company as a result of such assertion.
18. CUSTOMER INSOLVENCY
Except where payment for goods to be supplied has been made or secured in advance of their delivery to or to the order of the Customer, the Company shall be entitled to withdraw from a contract if and when the Customer suffers distress or execution to be levied against his or its goods or effects, makes an arrangement or composition with creditors, enters into liquidation (otherwise than for the purpose of amalgamation or reconstruction), has a receiver appointed for the whole or any part of its undertaking, or if a receiving order in bankruptcy is made against him. When the Company elects to withdraw from the contract in any such circumstances, the Company shall thenceforth cease to have any liability to the Customer thereunder but shall remain entitled to claim from the Customer a due proportion of the contract price in respect of such part of the contract as the Company shall have performed.
19. BANKING INFORMATION
Bankers: KBC Bank NV
1080 Brussels – Belgium
Account: for currencies EURO / USD
IBAN: BE44 7360 7704 5245
Beneficiary: Medec International BV
9300 Aalst, Belgium
Charges: At the expense of the applicant (NOT shared or beneficiary)
When making a payment from outside SEPA or in a NON-EURO payment, please add the intermediary bank charges to the amount to be paid.
a) The Customer may not assign its rights or liabilities under a contract without the prior consent in writing of the Company.
b) Failure by the Company to enforce a term of a contract as soon as it may be enforced shall not prevent the subsequent enforcement of that or any other term of the contract.
c) The construction, validity and performance of a contract shall be governed by the laws of Belgium.
d) Any dispute between the Parties arising out of or in relation to the Agreement, shall fall under the exclusive jurisdiction of the Courts of the judicial district of Belgium, specifically the Commercial Court of Ghent, department of Dendermonde.
LETTER OF CREDIT GUIDELINES
PLEASE ARRANGE THROUGH YOUR BANKERS, AN IRREVOCABLE COMMERCIAL LETTER OF CREDIT WITH THE FOLLOWING TERMS AND CONDITIONS:
TO ENABLE US TO DISPATCH OUR GOODS AS QUICKLY AND ECONOMICALLY AS POSSIBLE PLEASE APPLY THESE INSTRUCTIONS TO THE APPLICATION FORM WHEN OPENING A DOMUMENTARY LETTER OF CREDIT. THIS WILL REDUCE THE NEED FOR AMENDMENTS TO THE CREDIT, KEEP BANK CHARGES TO A MINIMUM AND HELP US TO PRESENT OUR DOCUMENTS QUICKLY. PLEASE SEND US A DRAFT FOR APPROVAL FIRST.
TYPE OF CREDIT (40A): IRREVOCABLE
AVAILABLE BY PAYMENT OR BY NEGATIOTION WITH (41A):
KBC Bank NV
B-1080 Brussels, Belgium
PAYMENT TERMS PAYMENT AT SIGHT
PAYMENT AT 30 DAYS: Please add 0,5% to total value
PAYMENT AT 60 DAYS: Please add 0,85% to total value
BENEFICIARY (59): MEDEC INTERNATIONAL BV
B-9300 Aalst, Belgium
AMOUNT (32B): X EUR
Tolerance in credit amount and quantity: 0% in both amount and quantity
VALIDITY (31D): LATEST DATE OF SHIPMENT PLUS PERIOD OF PRESENTATION, IN BELGIUM (21 DAYS)
LATEST DATE OF SHIPMENT (44C): XX/XX/XXXX AT LEAST 28 DAYS AFTER ISSUANCE OF DATE OF CREDIT.
PERIOD OF PRESENTATION (48): 21 DAYS AFTER SHIPMENT
(AIR)PORT OF LOADING/DEPARTURE (44E): FROM ‘ANY EUROPEAN’ AIRPORT (air).
FROM MEDEC, AALST (road)
FROM ‘ANY EUROPEAN’ SEAPORT (sea)
All shipments are made on a CIP/CIF (Cost Insurance Freight) basis: transport prepaid.
DESCRIPTION OF GOODS (45A): AVOID EXCESSIVE DETAILS!!
AS PER PRO FORMA INVOICE XXXX DATED XX/XX/XXXX
DOCUMENTS REQUIRED (46A): SIGNED COMMERCIAL INVOICE
TRANSPORT DOCUMENT (CMR, AWB, BILL OF LADING etc.)
All extra (not legalized) documents requested in L/C: please add 50,00 EUR per document.
CHARGES (71B): L/C > 20.000 EUR ALL CHARGES, EXCEPT THOSE OF KBC BANK NV,
FOR APPLICANTS ACCOUNT
L/C < 20.000 EUR ALL CHARGES FOR APPLICANTS ACCOUNT
IF any amendment is needed to accept the Letter of Credit by Medec: ALL CHARGES FOR APPLICANTS ACCOUNT
CONFIRMATION (49): MAY ADD
We do not accept transferred documentary credits.
All documents which need to be legalized by Embassy, chamber of commerce, or others will be charged
at actual cost of legalization, with a minimum of 100,00 EUR per document.
Release date & version: 2023 version 4.0